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Best 10 staff scheduling apps for restaurants
January 4, 2025Giorgos Gennaris
Managing a restaurant is no easy task. Among the thousand things a manager has to monitor is staff scheduling. But balancing shifts, handling last-minute changes, and keeping everyone happy can quickly become overwhelming. That’s where staff scheduling and team communication apps come in. These tools make it easier to organize schedules, avoid mix-ups, and keep your team running smoothly. Whether you run a busy restaurant or a small café, the right app can save you time and headaches.
In this article, we’ve rounded up the best 10 staff scheduling apps for restaurants. Let’s dive in and find the perfect fit for your team.
Benefits of using a staff scheduling app
Instead of using tedious spreadsheets to schedule shifts, staff scheduling apps make life easier for restaurants by saving time and keeping everyone on the same page. Managers can quickly create and share schedules, while employees can update their availability or swap shifts without the hassle. These apps help reduce no-shows, improve team communication, and even keep track of labor costs for easier payroll. With everything in one place and easy to use, scheduling apps help restaurants run more smoothly and keep both staff and customers happy.
What features to look for
- Shift Scheduling and Templates: Easy drag-and-drop scheduling and reusable templates to save time on creating recurring schedules.
- Availability and Time-Off Management: Staff can input availability and request time off or swap shifts. Managers can approve or deny requests directly in the app.
- Labor Cost Tracking: Displays estimated labor costs based on scheduled hours to help optimize staffing and stay within budget.
- Real-Time Notifications: Alerts for schedule updates, shift reminders, or upcoming conflicts.
- Employee Communication Tools: Built-in chat or message boards for team updates and announcements.
1. 7Shifts
Beautiful and easy-to-use app built specifically for restaurant teams. It is used by +50,000 restaurants.
Pricing
14-day trial available with no credit card needed. Free plan for up to 20 employees with basic features. 4 paid plans ranging from $34.99 per month/location to $150 per month per location.
Features
- Scheduling and time clocking features
- Modern design, easy to use and intuitive
- Mobile app available
- Time off requests
- Message team members
- Send announcements
- Automatic SMS reminders
- Hiring & Payroll features
- Labor costs and budgeting
- Tip management feature for your team's tips.
- Integrations
2. Homebase
All around HR app for teams with extensive operations.
Pricing
14-day trial available with no credit card needed. Free plan includes 1 location with up to 20 employees. Paid plans range between $24.95 to $99.95 per location per month. Add-ons such as Tip Manager and Payroll are charged extra.
Features
- Manage availability & time off requests
- Location-based clock in with mobile
- Reminders to employees
- Hiring & onboarding
- Mobile app available
- Integrations
3. Planday
Planday by Xero enables you to easily monitor multiple locations at an affordable price with a highly customizable app.
Pricing
Free 30-day trial with no credit card needed. Starter Plan costs €2.99 per user per month.
Features
- Shift planner
- Mobile App available
- Location-specific punch clock
- Staff vacation
- Reporting
- Store employee records
- Communications
- Integrations
4. Sling
Get Sling is an app Toast POS. It is fairly cheap and easy to use and was built specifically for employee scheduling.
Pricing
Free forever for up to 50 users. Sling also comes with a 15-day free trial. Premium Plan is set at $2 per user per month while the Business Plab is $4 per user per month.
Features
- Time clock employees
- Messaging and newsfeed
- Task management
- Multiple store locations
- Reporting
- Employee breaks
- Integrations
5. Clockify
Clockify is an app by Cake.com and it’s among the most popular time tracker apps out there. It offers a generous free plan with unlimited users and tracking.
Pricing
Free plan with unlimited users and unlimited tracking. Basic plan starts at $4.99 per seat per month. Most expensive plan is $15.99 per seat per month and includes team communication and project management features.
Features
- Time tracker
- Pomodoro timer
- Breaks
- Time off
- Reporting
- Attendance and overtime
- Team chat
- Different kiosks (locations)
6. When I Work
When I Work is a cheap and simple platform for managing schedules for employees.
Pricing
3 plans starting at $2.50 per user per month all the way up to $8 per user per month with a free 14-day trial.
Features
- Mobile app available
- Employee scheduling
- Time clock
- Team messaging
- Labor reports
- Many integrations including Zapier
7. Deputy
Beautifully designed employee scheduling and HR app with lots of features.
Pricing
3 plans starting at $4.50 per user per month with an optional add-on of $2 per user that includes a careers hub and applicant tracking system. You can try Deputy for free for 31 days without a credit card.
Features
- 24/7 support
- Scheduling
- Time tracking
- Time clock app
- Demand forecasting
- Labor compliance tools
- Leave management
- Hiring & Onboarding
- Mobile app available
- Integrations
8. Harri
Relatively expensive talent acquisition and workforce management platform. It is used by more than 20,000 restaurants and hotels.
Pricing
Freemium model with pricing starting at $48/month. There are 6 different plans to choose from.
Features
- Talent acquisition
- Applicant tracking
- Onboarding
- Scheduling
- Time & Attendance
- Message Groups & Newsfeed
- Manager & Employee Mobile Apps
- Team hub
- Carri: Conversational AI for candidate communications
9. Monday.com
Monday.com is a very famous project management tool that can also be used for scheduling. It stands out for its intuitive and minimalistic design. More than 225,000 people use it as their go-to tool for project management.
Pricing
Free plan for up to 2 seats. Basic plan starts at €36 per month (including 3 seats) with the most expensive Pro plan at €72 per month.
Features
- Weekly scheduling
- Google Calendar integration
- Smart notifications
- Mobile app available
- Time tracking
- Lots of integrations
10. Connecteam
Trusted by more than 36,000 teams, Connecteam is a great option to manage operations, communications and human resources.
Pricing
Connecteam offers 3 different products called hubs all charged separately so you can choose only the ones you need. The three Hubs are called Ops, Comms and HR.
Everyone gets started with the free 14-day trial to experience all the platform’s features. Plans for each Connecteam Hub allow up to 30 users. Additional users are charged extra starting from $0.6 per month. Free forever option available.
Features
- Time clock
- Scheduling
- Task management
- Forms & checklists
- Chat
- Company news feed
- Surveys
- Employee directory
- Knowledge base
- Events
- Help desk for employee queries
- Employee rewards
- Training and onboarding
- Absence policies
- Employee documents
- Evaluation quizzes